Any international event is required to have approval of Department of Commerce, Ministry of Commerce & Industry, Government of India or ITPO as per the prevalent norms of Government of India.
Use of facilities including exhibition halls would be restricted to trade & commerce and industry related activities. However, facilities could be permitted to be used for cultural activities / fashion show. These shall not be utilized for activities related to religion and politics.
Validity of the offer by TNTPO is 10 days from the date of issue. Acceptance of the offer letter received without payment as per the schedule given in Clause 4 will not be treated as acceptance. In case, acceptance and advance payment is not received even after 2 weeks of the issue of offer letter, the offer will be treated as withdrawn and the offered space will be considered available for licensing out to other fair organizers.
Organizer of the fairs/Exhibitions has to adhere to the following controls and guidelines while designing the layout of the Exhibition / Fair.
The Organizers/designers of the Exhibition are advised to inspect the Halls booked by them for their Exhibition and make note of the existing condition, columns and services, i.e., Fire equipment, Main distribution boards, service channels. Tapping points for electricity.
To be checked at site as well as on the drawings and their width and height may please be noted. These entry and exit points would determine the movement of public and services in the overall layout design.
The layout design and construction should ensure no damage to the Halls. i.e., no tampering and damage to the Floors, Ceiling, Walls, RCC columns, etc.,
These are generally not permitted. However, light textiles and hangings could be permitted after prior approval of the same.
Fixed positions have been determined where name boards of the Exhibitions could be fixed / painted for the participants (if the board is not available). This may please be seen during inspection of the hall.
Could be permitted at the designated site on terms mutually agreed upon by TNTPO and the organizers.
Arrangements for cleaning of hall to be made by the Organizers and Toilet cleaning by TNTPO at extra cost.
Organizers are requested to indicate overall requirements of Electric power, Water Supply, Drainage, Compressed air, etc., well in advance in writing so that necessary arrangements for those services which are not available in the hall could be made as per requirements of the Organizers at their own cost. TNTPO would be charging connection charges for connecting electrical networks done by the organizers to the available electrical tapping/power point.
Organizers are requested to get their layout design prepared, keeping in view the above and the following guidelines.
i. Minimum width of the public passage should not be less than 3m.
ii. The height of partition panels for the stands may be such that it allows maximum depth of vision to the public by introduction of more openness to the stand, creating glazed areas or providing low partition / low display panels (1.2 m heights) along with public passages.
iii. The stand requiring special service such as compressed air, water supply, drainage etc., which are not available in the halls could be located on the periphery along with walls of the halls, so that the same could be supplied with required service from the peripheries itself. In case it becomes necessary to supply these services in the central areas of the halls, proper ramps should be provided over the cables/pipes of such services passing through passages.
General lighting is available in the halls while proper lighting of exhibits passages are to be made by the organizers. Use of halogen should be avoided as it generates heat and may result in fire.
Provision of stand by generators for general lighting and stall lighting has been made by TNTPO.
Fire safety measures in the form of Fire Alarms, sprinklers and Fire Hydrants have been provided in halls. However fire extinguishers are to be provided by the organizers within the halls, which should be directly visible and easily accessible. Use of fire service personnel may be undertaken by the organizers, if so required.
FIRST – AID / MEDICAL FACILITIES: Provision of First – Aid booth and medical facilities including Ambulance service should be made in the overall layout and arrangements have to be made by organizers.
The fire safety precautions, security and comprehensive insurance against all risks, for the exhibits/exhibition/exhibitors/organizers including but not limited to any natural calamity/water leakage etc. During entire licence period shall be carried out by the organizer at his own costs. TNTPO shall, in no way be responsible for any claims whatsoever. It is advised to take insurance cover for public liability and fire risks. Similarly the exhibitors may be advised to take insurance cover for their exhibits against fire, water, handling, transport and other risks.
Parking facilities have been provided in Chennai Trade Centre for the convenience of the visitors, exhibitors etc. No parking fee has to charged for these facilities. TNTPO is not responsible for the safety of the vehicles. However on request, TNTPO may provide man power for regulating the Vehicular Traffic within the CTC campus on chargeable basis.
The TNTPO provides general security to the Chennai Trade Centre complex. The Exhibition organizers are advised to hire the services of Security Agencies approved by Chennai Police for providing security inside the halls/stalls, The participants desirous of engaging security personnel may be advised to take the services of such approved Security Agencies only. The TNTPO will not be responsible for Agencies hired by the Exhibition organizers and Stall allottee.